Document Management Solutions (DMS)

Get smart access to crucial documents with Hidden Brains' Document Management solutions. With our advanced features like version control, secure file sharing, and enterprises will be assured of 70% faster access to documents and retrieving files.

  • Get Complete access to documents in Mobile
  • Seamless file transfer of upto 1 GB
  • Robust Encryption for Heightened Security
  • Flexibility to Customize User Permissions
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Bizz AwardBusiness Excellence Award
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The Economic TimesFuture Ready Organization
The Fastest-growing Company
The Fastest-growing CompanyDeloitte Technology Fast 50
CES Innovation Awards
CES Innovation AwardsSmart Home Category
DHL
STC
Caterpillar
Simah
OMV

Intelligent Document Management Solution : Trusted by Industry Leaders

Software Development Company, USA, India - Hidden Brains

Document Management System : Get An Intelligent Way To Organise Your Doc Files

Software Development Company, USA, India - Hidden Brains

Our smartly designed Document Management System (DMS) offers an intelligent approach to organizing your files efficiently. RockEye - DMS can be seamlessly integrated with your workflow and utilizes advanced algorithms to categorize, tag, and index documents for instant retrieval.

With intuitive search functionality, finding specific files can deliver an overwhelming experience to the users. Its advanced features like version control, ensuring the most up-to-date documents are readily available.

Remote teams can access and collaborate effortlessly with real-time editing and commenting capabilities. Our DMS empowers you to streamline document workflows, enhance productivity, and maintain strict security protocols for your valuable data.

Organizational Entities in Document Management Solution

Company Admin

Company Admin

Centralize storage, collaborate securely, control access, and mitigate risk across diverse business units.

Head of Department

Head of Department

Efficiently manage, share, collaborate, and set user-specific permissions for streamlined document control.

Executive

Executive

Optimize document access, collaboration, and response time, simplifying tasks for efficient support and management.

Non-system user

Non-system user

Access limited features based on permissions, ensuring secure and tailored document utilization.

Challenges Addressed

For any organization, efficiently managing digital assets like content, documents, and knowledge base with access management is a challenge. From maintaining a well-organized document repository to implementing secure sharing practices, our Document Management Solution addresses these crucial needs.

Challenges Encountered by Businesses Relying on Manual Processes or partial automation

  • Software Development Company, USA, India - Hidden BrainsUnorganized Physical Storage
  • Software Development Company, USA, India - Hidden BrainsNo Central Repository, fragmented storage
  • Software Development Company, USA, India - Hidden BrainsOutsource Document Management Services
  • Software Development Company, USA, India - Hidden BrainsDocument Search & Retrieval is a hassle.
  • Software Development Company, USA, India - Hidden BrainsNo Document Versions and file lost issue
  • Software Development Company, USA, India - Hidden BrainsNo Metadata control & management
  • Software Development Company, USA, India - Hidden BrainsIneffective Access Log management
  • Software Development Company, USA, India - Hidden BrainsLimited Integration with Digital Workflows

Businesses Using Existing Document Management Solution

  • Software Development Company, USA, India - Hidden BrainsVersioning and Document Control
  • Software Development Company, USA, India - Hidden BrainsDocument Duplication & Redundancy
  • Software Development Company, USA, India - Hidden BrainsDocument Lifecycle Management
  • Software Development Company, USA, India - Hidden BrainsSearch and Retrieval Challenges
  • Software Development Company, USA, India - Hidden BrainsInadequate Metadata Management
  • Software Development Company, USA, India - Hidden BrainsLimited Analytics & Reporting
  • Software Development Company, USA, India - Hidden BrainsCustomization Limitations
  • Software Development Company, USA, India - Hidden BrainsLack of Real-Time Editing Capabilities

Challenges That Organizations Deal With Manual DMS Modules

Our mindfully created DMS solution effortlessly tackles document management hassle, ensuring seamless organization, collaboration, and retrieval. It automates processes, enhances security, and accelerates workflows, addressing critical pain points in business environments.

Pain Points

Software Development Company, USA, India - Hidden Brains

Document Handling

Streamline manual document processes, reducing errors, delays, and inefficiencies in creation, distribution, and storage.

Software Development Company, USA, India - Hidden Brains

Version Ambiguity Control

Manage document versions seamlessly, reducing confusion, errors, and the risk of outdated information usage.

Software Development Company, USA, India - Hidden Brains

Duplicity and Redundant Data

Eliminate scattered document versions, preventing errors, wasted time, and data accuracy issues.

Software Development Company, USA, India - Hidden Brains

Accessibility Control

Implement mechanisms to monitor, control, and trace document access, ensuring enforceable user permissions and visibility.

Software Development Company, USA, India - Hidden Brains

Cumbersome Retrieval

Optimize document organization for efficient retrieval, reducing time consumption, enhancing productivity, and preventing errors.

Software Development Company, USA, India - Hidden Brains

No Metadata Management

Introduce metadata control for organized information, improving collaboration, decision-making, and overall workflow efficiency.

Software Development Company, USA, India - Hidden Brains

Inefficient Collaboration

Centralize collaboration platforms for contextual notes, comments, and tags, promoting effective communication and teamwork.

Software Development Company, USA, India - Hidden Brains

Security Concerns

Implement authentication and access controls to address document security, safeguarding organizations from vulnerabilities and information compromise.

Software Development Company, USA, India - Hidden Brains

Interoperability

Enhance synchronization across devices and systems, ensuring efficient workflow, collaboration, and consistent document access in diverse technological environments.

Software Development Company, USA, India - Hidden Brains

Risk Mitigation

Establish secure backups and disaster recovery protocols to protect vital information, mitigating the risk of irreparable document loss.

Benefits

Software Development Company, USA, India - Hidden Brains

Improved Efficiency

Streamline operations with our advanced DMS for enhanced document storage and sharing.

Software Development Company, USA, India - Hidden Brains

Reduced Retrieval Time

Access critical data faster with powerful search functionalities in our DMS.

Software Development Company, USA, India - Hidden Brains

Accurate Version Control

Ensure document integrity with efficient version control in our DMS.

Software Development Company, USA, India - Hidden Brains

Increased Security

Prevent unauthorized access with robust access control mechanisms in our DMS.

Software Development Company, USA, India - Hidden Brains

Increased Authenticity

Ensure document validity through our DMS's Digital Signature feature.

Software Development Company, USA, India - Hidden Brains

Remote Access

Facilitate secure document access from anywhere, enabling flexible remote collaboration.

Software Development Company, USA, India - Hidden Brains

No Data Loss

Ensure data integrity with robust backup options, minimizing the risk of loss.

Software Development Company, USA, India - Hidden Brains

Environmental Sustainability

Contribute to conservation by reducing paper usage and physical storage needs.

Software Development Company, USA, India - Hidden Brains

Interoperability

Share files securely across devices, ensuring seamless accessibility for authorized users.

Software Development Company, USA, India - Hidden Brains

Metadata Management

Enhance searchability and compliance with structured metadata organization in our DMS.

Software Development Company, USA, India - Hidden Brains

Risk Mitigation

Secure sensitive information with user-specific file locking and controlled access in our DMS.

Business Impact and Transformation

Improve the efficiency in the overall management of organisation's information.

Software Development Company, USA, India - Hidden Brains

Ready to streamline your document
workflow and boost productivity?

Take control of your documents today with our cutting-edge Document Management Solutions (DMS).

Lets Talk
Lets Talk

Key Features Overview of Our Cloud-Based DMS

Transform document management with our robust system offering intelligent search, version control, secure digital signatures, compliance features, seamless integration, and mobile accessibility. Boost efficiency, security, and scalability effortlessly.

Software Development Company, USA, India - Hidden Brains

Document Storage

Centralize digital documents for efficient management, utilizing folder structures, custom tags, and categories.

Software Development Company, USA, India - Hidden Brains

Version Control

Track changes, ensuring data accuracy and maintaining document version history seamlessly.

Software Development Company, USA, India - Hidden Brains

Robust Search

Utilize advanced search features on document attributes and content for efficient retrieval.

Software Development Company, USA, India - Hidden Brains

Access Control

Set permissions, restricting document access based on user roles, departments, and authority.

Software Development Company, USA, India - Hidden Brains

Document Sharing

Share securely within and beyond the organization via email, facilitating collaborative workflows.

Software Development Company, USA, India - Hidden Brains

Digital Signature

Electronically sign, validate, and approve documents seamlessly with integrated digital signature tools.

Software Development Company, USA, India - Hidden Brains

Access Log

Record user access details, including date, time, and file version, ensuring document security.

Software Development Company, USA, India - Hidden Brains

Enterprise-Level Integration

Cohesively integrate multiple companies for streamlined collaboration and document sharing.

Software Development Company, USA, India - Hidden Brains

Multiple Profiles

Manage documents across sub-companies or departments, assigning varied access levels for user roles.

Software Development Company, USA, India - Hidden Brains

Mobile Access

Collaborate on-the-go with document access and management from mobile devices.

Centralize digital documents for efficient management, utilizing folder structures, custom tags, and categories.

Track changes, ensuring data accuracy and maintaining document version history seamlessly.

Utilize advanced search features on document attributes and content for efficient retrieval.

Set permissions, restricting document access based on user roles, departments, and authority.

Share securely within and beyond the organization via email, facilitating collaborative workflows.

Electronically sign, validate, and approve documents seamlessly with integrated digital signature tools.

Record user access details, including date, time, and file version, ensuring document security.

Cohesively integrate multiple companies for streamlined collaboration and document sharing.

Manage documents across sub-companies or departments, assigning varied access levels for user roles.

Collaborate on-the-go with document access and management from mobile devices.

Tackling Complex Use Cases

Addressing complex use cases, our DMS system excels in optimizing intricate business processes. It adeptly handles diverse data types, adaptable to industry nuances, and collaborative requirements with robust security measures, it becomes an indispensable tool for navigating and conquering multifaceted challenges with ease and confidence.

Software Development Company, USA, India - Hidden Brains

Universal file support

  • Text file
  • Data Files
  • Media Files
  • Coding files
  • Graphics files
  • Archives
  • Web files
  • Common files format and many more
Software Development Company, USA, India - Hidden Brains

Industry specific Business cases

  • Business of all sizes
  • Government Records Fortress
  • Secure Intellectual Property Vault
  • Educational Institution Knowledge Hub
  • Marketing and advertisement industry
  • Digital Marketing Campaign
  • Real Estate Transaction Facilitator
  • Event Management Control Center
Software Development Company, USA, India - Hidden Brains

Solution for Sustainable Tomorrow

  • Paper less and go green
  • Compliance Ready
  • Flexible access and collaboration
  • Organization's knowledge security
  • Business continuity
  • Flexible field to office colloaboration
Software Development Company, USA, India - Hidden Brains

Flexible Accessibility Management

  • Dynamic Permissions Framework
  • Temporal Access Controls

  • Cross-Platform Synchronization
  • Customizable Access Expiration
  • User-Initiated file Safeguard
Software Development Company, USA, India - Hidden Brains

Dynamic Collaboration

  • Multi-stakeholder and Intelligent File Sharing
  • Collaborative Folder Management
  • Dynamic Note Integration
  • Secure Digital Signatures
  • Cross-Platform Collaboration
Software Development Company, USA, India - Hidden Brains

Scalability with cost saving

  • Cloud-Based Scalability
  • Automated Resource Scaling
  • Efficient Storage Management
  • Data Archiving and Purging
Software Development Company, USA, India - Hidden Brains

Advanced Authentication

  • Multifactor authentication
  • Google authenticator app integration
  • Authentication via Email
  • Device Authentication
Software Development Company, USA, India - Hidden Brains

Customize for diverse industries

  • Industry-Tailored Templates
  • Custom Metadata Fields
  • Role-Based Access Controls
  • Dynamic Document Categorization
  • Adaptable Security Protocols

Document Management Lifecycle : High-Level Overview Illustration

Experience a comprehensive document lifecycle, from secure upload and storage to collaborative editing and retrieval. Intelligent features like version control, search, and digital signing elevate workflow efficiency and compliance.

Key-Highlights of Document Management System

Employ advanced functionalities such as version control, intricate search algorithms, and digital signature protocols for a technologically sophisticated and compliant document management experience.
Software Development Company, USA, India - Hidden Brains
Software Development Company, USA, India - Hidden Brains
Improved Efficiency

Streamline document storage, retrieval, and sharing, leading to increased overall operational efficiency with our advanced Document Management System

Software Development Company, USA, India - Hidden Brains
Software Development Company, USA, India - Hidden Brains
Software Development Company, USA, India - Hidden Brains
Reduced Document Retrieval Time

Experience faster access to critical information with our Document Management System's powerful search functionalities.

Software Development Company, USA, India - Hidden Brains
Increased Authenticity

Ensure document authenticity, integrity, and validity through Digital Signature feature.

Software Development Company, USA, India - Hidden Brains
Software Development Company, USA, India - Hidden Brains
Remote Access

Facilitates remote work by providing secure access to documents from any location with an internet connection.

Software Development Company, USA, India - Hidden Brains
Environmental Sustainability

Contributes to environmental conservation by reducing the need for paper, printing, and physical storage.

Software Development Company, USA, India - Hidden Brains
Accurate Version Control

Ensure document accuracy and integrity with our Document Management System's efficient version control, reducing the risk of errors and ensuring data reliability

Software Development Company, USA, India - Hidden Brains
Increased Security

Secure your documents with our robust access controls within our document management solutions. Safeguard sensitive information by restricting unauthorized access, and enhancing overall data protection. Our system ensures that only authorized individuals can view, edit, or share documents, enhancing confidentiality. With stringent access protocols, you can trust our platform to maintain the integrity and security of your valuable data.

Software Development Company, USA, India - Hidden Brains
No Data Loss

Robust backup and recovery options ensure data integrity, reducing the risk of data loss.

Software Development Company, USA, India - Hidden Brains
08
No Data Loss

Robust backup and recovery options ensure data integrity, reducing the risk of data loss.

01
Improved Efficiency

Streamline document storage, retrieval, and sharing, leading to increased overall operational efficiency with our advanced Document Management System

02
Reduced Document Retrieval Time

Experience faster access to critical information with our Document Management System's powerful search functionalities.

03
Increased Authenticity

Ensure document authenticity, integrity, and validity through Digital Signature feature.

04
Remote Access

Facilitates remote work by providing secure access to documents from any location with an internet connection.

05
Environmental Sustainability

Contributes to environmental conservation by reducing the need for paper, printing, and physical storage.

06
Accurate Version Control

Ensure document accuracy and integrity with our Document Management System's efficient version control, reducing the risk of errors and ensuring data reliability

07
Increased Security

Secure your documents with our robust access controls within our document management solutions. Safeguard sensitive information by restricting unauthorized access, and enhancing overall data protection. Our system ensures that only authorized individuals can view, edit, or share documents, enhancing confidentiality. With stringent access protocols, you can trust our platform to maintain the integrity and security of your valuable data.

08
No Data Loss

Robust backup and recovery options ensure data integrity, reducing the risk of data loss.

01
Improved Efficiency

Streamline document storage, retrieval, and sharing, leading to increased overall operational efficiency with our advanced Document Management System

Platform Versatility & Integration Compatibility

Seamless integration across iOS and Android platforms, coupled with a robust backend admin panel, forms the foundation of our comprehensive system.

Platform Versatility & Integration Compatibility Image
Seamless Integration Delivering Business Value Through Our Solutions

Maximum Value: Elevate Your Business with Our Integrated Document Management

Globe
Globe
Globe
GlobeE-Signature System
GlobeSMTP Integration
GlobeGoogle Authenticator
Software Development Company, USA, India - Hidden Brains

Experience seamless integration
and robust management.

Get started with us today!

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Schedule a Product Tour

Delivering Business Value

Explore our solutions for seamless integration, delivering unmatched business value through optimized processes and enhanced efficiency across diverse operational domains. Experience transformational integration with various solutions.
  • HRMS
  • Financial Accounting
  • Procurement
Securely manage employee documents by integrating document management solution with HRMS.
HRMS Solutions
Grant exclusive access to financial documents for authorized users with our integrated Financial Accounting solution, ensuring seamless and secure document management.
Software Development Company, USA, India - Hidden Brains
Integrate Procurement systems with DMS to manage purchase orders, contracts, and vendor documents efficiently.
Software Development Company, USA, India - Hidden Brains

Securely manage employee documents by integrating document management solution with HRMS.

View More

Grant exclusive access to financial documents for authorized users with our integrated Financial Accounting solution, ensuring seamless and secure document management.

View More

Integrate Procurement systems with DMS to manage purchase orders, contracts, and vendor documents efficiently.

View More

Empowering Digital Transformation through Software Solutions

Check how our custom software solutions have helped businesses achieve their strategic goals. Our technology consulting, development, and outsourcing services have enabled businesses to navigate the complexities of digitalization.

Software Development Company, USA, India - Hidden Brains

Elevate efficiency and compliance
with our DMS Solution!

Revolutionize your document management. Integrate seamlessly with HRMS,
Finas, CMS, Procurement, and digital document systems.

Request Free Trial
Request Free Trial

Pricing & Implementation

Tailoring to your business needs we have prepared an exhaustive guide on our flexible pricing models, ranging from cost-effective packages to premium offerings.

Pricing

Our pricing model suits any individual or companies whether small, medium or large enterprise. We have custom pricing options available based on following parameters

  • Volume based pricing
  • Users based pricing
  • Maintenance & Support plan
  • Enterprise Pricing model
  • Bulk pricing, Flexible & Reasonable
  • Customization Cost as per requirement

Turn-around time of as fast as 4 weeks for a base version implementation

Implementation

Our pricing model suits any individual or companies whether small, medium or large enterprise. We have custom pricing options available based on following parameters

Option

  • Onsite Implementation
  • Cloud Implementation
  • White Labeled Implementation
  • SaaS Implementation

Process

  • Initial Discovery
  • Solution Setup & White labeling
  • Data Migration Support
  • Customization
  • Integration with Existing Systems
  • User Training, Updates and Maintenance Support

What Makes us Better?

Our Document Management System vs. Basic Solutions/No Solution

  • ROCKEYE
    Other Systems
  • Software Development Company, USA, India - Hidden Brains

    Document Storage

    ROCKEYE

    -Centralized, organized repository

    Other Systems

    -Limited storage capabilities with manual file handling.

  • Software Development Company, USA, India - Hidden Brains

    Access Control

    ROCKEYE

    -Granular access controls, permission settings, and detailed file history for enhanced security

    Other Systems

    -Limited or No access control features, potential security vulnerabilities

  • Software Development Company, USA, India - Hidden Brains

    Search Functionality

    ROCKEYE

    -Advanced Search Functionality

    Other Systems

    -Limited Search option or tedious to find specific file when stored physically

  • Software Development Company, USA, India - Hidden Brains

    Remote Access

    ROCKEYE

    -Provides mobile app for remote access of documents

    Other Systems

    -No remote access of documents

  • Software Development Company, USA, India - Hidden Brains

    Authenticity of Document

    ROCKEYE

    -Integration with Digital Signature Tool

    Other Systems

    -No authenticity available or requires signature on physical file

  • Software Development Company, USA, India - Hidden Brains

    Cost Savings

    ROCKEYE

    -Overall cost savings through reduced paper usage, streamlined processes, and time-saving features

    Other Systems

    -Limited cost-saving benefits, potential for increased costs with Printed files

  • Software Development Company, USA, India - Hidden Brains

    Customization Options

    ROCKEYE

    -Flexible customization features

    Other Systems

    -Limited customization options

  • Software Development Company, USA, India - Hidden Brains

    Backup and Recovery

    ROCKEYE

    -Reliable backup and recovery options to prevent data loss and ensure business continuity

    Other Systems

    -Basic backup features with potential data recovery challenges

  • Software Development Company, USA, India - Hidden Brains

    Scalability

    ROCKEYE

    -Easily scalable for business growth

    Other Systems

    -Challenging to adapt to evolving requirements

  • Software Development Company, USA, India - Hidden Brains

    Sustainability Features

    ROCKEYE

    -Environmental friendly

    Other Systems

    -No Environmetal benefit

Frequently Asked Questions (FAQ’s)

Your Queries, Our Answers: Transparent Communication at Hidden Brains

Yes, our DMS solution promotes real-time collaboration through a centralized platform,. With our solution users can access document sharing, version control, and collaborative editing for enhanced teamwork and efficiency.

Yes, organisations can integrate DMS solution with various business systems such as HRMS, CMS, and procurement systems and able to uplift overall operational efficiency.

It works in a simplified manner by tracking changes made to documents over time. With this feature, assigned authorities can verify data edits and allow users to revert to previous versions if needed.

Yes our solutions is flexible and scalable to expand with your business growth so it is suitable for all businesses from small enterprises to big-size corporations.

DMS enhances document security through access controls, user permissions, encryption, and audit trails, ensuring that sensitive information is protected and compliance is maintained.

Yes, get the complete DMS access on your mobile and can access to files from anywhere, anytime.

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